We are currently looking for an IT Commercial & Contracts Specialist to join our Delivery function within the Digital & Technology group.
Client Details
This is a full-time opportunity, on a permanent basis. The role will be based in 7-8 Wellington Place, Leeds, LS1 4AP. Please be aware that this role can only be worked in the UK and not overseas. We are open to requests for flexible working. Please discuss this with the recruiting manager before accepting an appointment.
We are currently implementing a flexible, hybrid way of working, with a minimum of 8 days per month working on site to enable the collaboration and contact with partners and stakeholders needed to deliver MHRA business. Attendance on site is driven by business needs so depending on the nature of the role, this can flex up to 12 days a month, with the remainder of time worked either remotely or in the office. Some roles will need to be on site more regularly.
The Medicines and Healthcare products Regulatory Agency enhance and improve the health of millions of people every day through the effective regulation of medicines and medical devices, underpinned by science and research.
The Digital and Technology Group (D&T) lies at the heart of the Agency and is responsible for delivering an optimised IT infrastructure and maximising the secure use of data to enable our scientists, inspectors, and the rest of the organisation to deliver world class services which can improve outcomes for patients and the general public. The Group was essential in the race to approve COVID-19 vaccines in 2020 and in supporting the UK to set up its own medicines and devices approvals systems following our exit from the EU. The work we do matters!
The DTG IT Commercial team sits within the Delivery function. The team work closely and collaboratively with stakeholders and the wider Agency Commercial Team to deliver and proactively manage commercial arrangements for Digital and Technology Group IT products and services; ensuring compliance with Government procurement rules and regulations, make appropriate use of Government frameworks and Government framework contracts, and where permitted, negotiate commercially favourable terms.
We work collaboratively with the wider Agency Finance team in managing DTG's related purchase orders, supplier invoices and related purchase to pay process as well as track and review IT products license compliance in the estate.
Description
The IT Commercial and Contract Specialist role within the Digital and Technology Group (DTG) represents commercial services for IT related contracts provided to the Agency. The post holder will be responsible for working with the Agency wide commercial team to deliver value for money; putting commercial arrangements in place for IT Products and Services in line with best practice whilst ensuring that all commercial vehicles comply with procurement policy and legislation. The post holder will also participate in embedding successful contract management practices into DTG Teams and support the Head of Technology and Service Management in these activities.
The post holder will report progress and prepare commercial updates including any value for money savings achieved and will have experience of working in a multi supplier environment, negotiating with IT suppliers and analysing IT cost models to deliver end to end solutions. You will have experience of building and maintaining effective relationships with own team/group, business community, key stakeholders and suppliers.
- Responsibility for monitoring and managing the procurement of project related IT Contracts on behalf of DTG; to ensure compliance, value for money and maximum return on investment.
- Work collaboratively with the wider Agency Commercial Team and Project stakeholders on procurement of products and services, reviewing and contributing to commercial and procurement artefacts such as RFI's, RFP's and PQQ's.
- DTG IT Commercial advisor to project teams ensuring that Statement of Requirements, Milestones and Outcomes are clearly defined, relevant and reflect project and business needs.
- Ensure risks are identified, managed, and escalated where necessary throughout the commercial lifecycle.
- Responsibility for ensuring contract changes are conformed accordingly and in a timely manner.
- Drive key commercial and contract management activities and as a commercial SME, deliver successful outcomes.
- Drive and promote contracts management capability within DTG Delivery community to ensure good contracts management practice (as defined by DHSC and Agency contract management handbooks) is developed and understood.
- Collaborate with team peers and the Head of IT Service and Commercial Management on complex procurements and review commercial and procurement artefacts to drive continuous improvements.
If you would like to find out more about this fantastic opportunity, please click here for further details
Profile
- A degree or post-graduate qualification in a computing discipline or business administration, and/or substantial equivalent experience within an IT Service and Commercial Management role.
- Demonstration of good understanding of new Procurement Act 2023 and willing to work towards completing certification within 3 months of employment.
- Excellent knowledge and significant experience of Pre-Market, Sourcing and Post-Contract activities with ability to interpret, challenge and advise on contractual terms and conditions.
- Excellent understanding of Government procurement frameworks and routes to market to be able to give guidance to buyers and drive through various procurements whilst ensuring compliance with all relevant regulations.
- Proven experience of being service focused, serving customers and putting their needs at the heart of everything you do. Knowledge of how and when to use resources so that services and information are genuinely user centred.
Job Offer
- Basic Salary £55,233, rising with service
- Hybrid working policy
- Excellent civil service pension scheme
- 25 days annual leave plus band holidays rising by 1 day for each completed year of service up to a maximum of 30
- Flexible working
- Interest-free season ticket loan or bike loan
- Eligibility to join the Civil Service Motoring Association (CSMA)
We use the Civil Service Success Profiles to assess our candidates, find out more here.
Candidates will be subject to UK immigration requirements as well as Civil Service nationality rules. Further information on whether you are able to apply is available here.
Successful candidates must pass a disclosure and barring security check as well as animal rights and pro-life activism checks. People working with government assets must complete basic personnel security standard checks.
Certain roles within the MHRA will require post holders to have vaccinations, and in some circumstances, routine health surveillance. These roles include:
- Laboratory-based roles working directly with known pathogens
- Maintenance roles, particularly those required to work in laboratory settings
- Roles that involve visiting other establishments where vaccination is required
- Roles required to travel overseas where specific vaccination may be required
Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant's details held on the IFD will be refused employment. A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
Any move to the MHRA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility here.
Successful candidates may be subject to annual Occupational Health reviews dependent on role requirements. If you have any queries, please contact .
In accordance with the Civil Service Commissioners' Recruitment Principles our recruitment and selection processes are underpinned by the requirement of selection for appointment on the basis of merit by a fair and open competition. If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, you should firstly contact Florentina Oyelami, Head of Talent Acquisition - .
If you are not satisfied with the response you receive, you can contact the Civil Service Commission at: (url removed)